Every referral, understood in seconds.
Zofia turns PDFs, emails and Word documents into structured data and matched placements. Less time on triage, more time for every child.
The problem
The referral process breaks down when children need it most.
Referrals arrive as a flood of differently-formatted emails, PDFs and Word documents, every one needing to be read, understood and triaged by hand. Critical details get buried. The right placements get missed. And children wait in unsuitable care while the paperwork catches up.
A flood of formats
Emails, PDFs, scanned attachments: no two referrals look the same, and all of them land in one inbox.
Hours lost to triage
Reading, re-keying and cross-checking every referral by hand steals time from the placement decisions that actually matter.
Missed matches, empty beds
When information is scattered, the right match is easy to miss, leaving children waiting and beds empty.
How it works
From inbox to insight in three steps.
Zofia handles the messy middle of reading, extracting and matching, so your team can focus on the decision only they can make.
- 01
Ingest
Forward or upload referrals in any format: PDF, email, Word, even scanned documents. Zofia reads them all.
- 02
Extract
Zofia pulls the details that matter into clean, structured, auditable fields: needs, dates, risk factors, local authority, funding.
- 03
Match & respond
Every referral is ranked against your available placements, so you can respond to the local authority in a click, with confidence.
Product
Everything you need to run intake with confidence.
Where others stop at a shared inbox, Zofia reads, understands and ranks, so the whole team works from the same, structured picture.
A complete referral view at a glance
Every critical detail in one unified view: needs, history, risk factors, matching criteria. Make informed decisions in minutes, not hours.
Placement matching, ranked
Zofia scores each referral against your homes' criteria and capacity, surfacing the best-fit placements first.
Extraction you can trust
Every extracted field is traceable back to the source document. Auditable by design.
Respond in a click
Generate consistent, professional responses to local authorities automatically. No more copy-paste.
Your whole team, in sync
Real-time status from first assessment to final placement. Everyone knows what's happening and what's next.
Built for care data
Security and compliance, from day one.
Children's records demand the highest bar. Zofia is built to protect them, with the controls, residency and traceability that care providers and local authorities expect.
Built with care providers, not just for them.
UK data residency
Your data is processed and stored in the UK.
GDPR-aligned by design
Data minimisation and privacy built into every workflow.
Role-based access
The right people see the right records, and only those.
Full audit trail
Every extracted field traces back to its source document.
Join the waitlist
Be first to transform your referral process.
Join the waitlist and we'll be in touch as we open Zofia to new care providers.
No spam. Just an occasional update as we get closer to launch.